FT Academic Services Compliance Office Support Staff

Summary:
Provides support for the Academic Services, Perkins Grant, and Academic Compliance Office. Provides support as to the compliance
responsibilities for Accreditation, Curriculum, Assessment, and Articulation. Provides clerical support for Academic Services and the
Dean of Institutional Effectiveness and the Associate Dean of Curriculum, Assessment, and Articulation. This position reports to the
Dean of Business, Legal, & Institutional Effectiveness.

Essential Duties and Responsibilities:

Academic Services
• Receive students and visitors at Academic Services Reception desk or via phone
• Assist the Deans and the Coordinators with preparing part-time and adjunct teaching schedules
• Manage part-time and adjunct contracts and the on-boarding process and other supplementary documentation
• Process forms for class coverage request, travel request and travel vouchers
• Track and processes syllabus submission frcim adjunct and part-time faculty in respective disciplines
• Manage records and ensures confidentiality of material
• Input and accesses information utilizing SCT Banner, including data entry adjunct and part time faculty payroll budget codes in
FLAC
• Work with the Bookstore, Book publishers and Book reps to secure textbooks
Assessment
• Assist in the development, distribution, and collection of institutional assessment materials
• Provide required institutional and program specific assessment reports
• Support faculty and staffs requests and inquiries regarding curriculum development and submission status
Compliance
• Assist in the development and communication of monthly meeting agenda and supporting materials and documentation
• Maintain articulation agreement database and agreements
• Support faculty and staff efforts with on-site accreditation visits and audit reporting
• Record committee meeting minutes, specifically Curriculum Committee, Assessment Council, Program Audit/General
Education, Institutional Effectiveness, Perkins Grant, Articulation Committee, Program Advisory Committees and maintain
archive of documentation
• Maintain compliance records and files as required by third party partners (I.e. Perkins, SARA, Programs, MSCHE, etc.)
Academic Grants
• Supports the Grant Office with data tracking and documentation gathering for grant reporting and compliance
• Tracks salaries, benefits, supplies, equipment, and other activities funded by the Perkins grant; enters purchase requisitions in
Banner; works with faculty and staff to verify delivery of purchases; maintains budget spreadsheets; follows up on expenditure
of funds and develops expense projections.
• Supports the Perkins Participatory Planning Committee meeting, including maintaining the membership list, emailing meeting
notices, and recording and distributing minutes.
• Gathers monthly time and effort reports from staff funded under Perkins and assists with data and documentation collection for
the Perkins grant and performance report.
• Develops reports for Perkins activity monitoring.
• Assists with clerical and administrative tasks.

Required:

Education
• Associate degree from an accredited institution
• OR High School Diploma with 2 years of relevant work experience in professional role

Certifications
• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience
• Experience in compliance or quality assurance support.
• Proficient in MS Word, Excel, Google Apps and database software.
• Minimum of 3 years high level office experience

Knowledge, Skills, Abilities
• High attention to detail.
• Record management and analytical skills.
• Ability to be confident working with students, staff and the general public.
• Experienced tlme management and organizational skills.
• Ability to multi-task in a fast paced environment.
• Experienced written and verbal communication skills.
• Team player with ability to handle diverse duties.
• Problem resolution skills.
• Ability to handle unexpected situations and flnd solutions
• Critical Thinking: Ability to anticipate needs, prioritize tasks, and resolve problems effectively
• Must possess a high level of the following work skills and behaviors: ability to meet deadlines and work in fast paced
environment; ability to coordinate multiple tasks and projects and perform in a highly efficient manner; ability to work
independently, with limited direct supervision; teamwork/cooperation, initiative; and commitment to continuous professional
growth in skills and knowledge.

Preferred:
• Bachelor from an accredited institution.
• Experience with Ellucian Banner System, and Apex.

Physical Demands
While performing the duties of this job, the employee is frequently required to stand; walk; sit: use hands lo finger, handle, or feel; reach
with hands and arms; and talk or hear. The employee may regularly lift and/or move up to 15 pounds and occasionally lift and/or move
up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and ability to adjust focus.

Work Environment
The noise level in the work environment is usually moderate.

LCCC Is an equal opportunity employer and encourages applications from diverse candidates.
LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our online application system at
www.lccc.edu/jobs.

Salary is restricted to above range and will not exceed the maximum of the range. Salary offers are non
negotiable and offers are determined and are based upon related work experience submitted on resume,

Foreign degrees – must provide a US equivalency report of your degree credentials with your transcript,
if not, your resume will not be accepted.

Position open until filled.