e-Portfolio FAQ

General Questions: eportfolio@lccc.edu

About ePortfolios

How to customize your ePortfolio

What is an ePortfolio?
Much more than a super enhanced résumé for today’s digital age, an electronic portfolio (ePortfolio) is a personal website created to represent you on the Web. ePortfolios are meant to be active, evolving spaces showcasing personal, professional, and academic growth. ePortfolios are becoming the new standard for students and professionals that include examples (artifacts) of skills and achievements, as well as an insightful element (rationale) to portray an individual via a digital presence. An ePortfolio provides for reflective learning and can assist in setting career, educational, and personal goals. According to a 2013 national survey of business and non-profit leaders, “In addition to a resume or college transcript, more than 4 in 5 employers say an electronic portfolio would be useful to them in ensuring that job applicants have the knowledge and skills they need to succeed in their company or organization.” (http://www.aacu.org/leap/presidentstrust/compact/2013SurveySummary.cfm)

How do I access ePortfolio?
To access your Digication ePortfolio you must first log in to myLCCC, using your unique login information assigned to you by the college. After you log in to the college’s website you click on check student mail from the launchpad. This will open a new web page showing your google gmail account provided by the college. In the google email window, navigate to the top of the page and you will notice a navigation bar with tabs to click, click on More which will be a drop down tab with an arrow. Wait for the Digication site listing to appear and click to open (it may take a few seconds to load and appear) This will take you to the Lehigh Carbon Community College’s ePortfolio website provided by Digication. Because you logged in from the myLCCC Portal, the page you are viewing is your own account. This page will eventually list your ePortfolio once you create it.

What is Digication?
Digication is an online e-Portfolio tool for showcasing work and achievements. Digication makes it easy for faculty and students to create and share e-Portfolios. The Career Portfolio Specialist serves as the LCCC point of contact for questions related to Digication. For assistance, email eportfolio@lccc.edu.

What is the general structure of an ePortfolio in Digication?
ePortfolios are made up of Sections (think of these as themed chapters) with titles appearing across the top of your ePortfolio page.

Each Section can have Pages; Page titles appear on the left side of the screen. Pages can also have sub-pages which are helpful as your ePortfolio becomes more robust over time.

Pages are composed of Modules. Modules provide areas for you to add images, movies, text and links to websites or files within your pages. More than one module can be added to a page to allow you to customize the display of your content.
 Click on the button ‘Add A Module’ to add a module to your page. Preformatted modules include:

Image/Video; Rich Text; Gallery (for multiple images or videos); Contact Form; Image/Video Module

Can I change my password to access my ePortfolio on the Digication website?
No. Passwords are system generated and linked to your unique Lehigh Carbon Community College log in information.

What are the different types of ePortfolios?
There are a few types of ePortfolios at Lehigh Carbon Community College. During the 2013-14 academic year, pilot groups will be creating Learning Portfolios as part of their involvement with specific classes or scholarship programs. It is expected that students who are graduating and those in their second year of a pilot ePortfolio program will convert their work to a Professional Portfolio that can be shared with employers and transfer institutions. Having a polished ePortfolio enables you to have a professional web presence.

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Why invest in an ePortfolio?

  • To Enrich Student Learning and Engagement - 
The Lehigh Carbon Community College ePortfolio initiative is designed to help students make and appreciate the connections between their in- and out-of-class experiences, and encourages students to think about their learning within the broader context of career, experience, and family.
  • To Build a Community and to Connect - The ePortfolio allows students to share their academic work with friends and family, connect with faculty, and work together with other students, inside and outside of classroom.
  • For Transfer and Employment - 
The ePortfolio helps students to examine and reflect on their learning and career goals and prepares them to move from Lehigh Carbon Community College to the worlds of work and advanced education.
  • To Increase Visibility of Learning Outcomes - Lehigh Carbon Community College believes that students will develop confidence in their academic potential and recognize their strengths and limitations by acquiring the core competencies in addition to their disciplinary knowledge and skills. The ePortfolio is a useful tool to help students demonstrate and articulate their growth in these core abilities:
    1. Think critically;
    2. communicate effectively;
    3. apply quantitative reasoning;
    4. participate cooperatively within a team;
    5. use current technology effectively;
    6. apply information iteracy skills;
    7. anaylze human diversity;
    8. apply scientific reasoning; and
    9. evaluate ethical aspects of decision making.

How should I conceptualize my ePortfolio?
Consider your audience(s) and what you want to convey to them with this portfolio.

  • Is this portfolio primarily for a transfer schools or employers?
  • Will you share this with faculty or other students?
  • Are you using it to promote your skills for other professional or business opportunities?

Based on your answers to those questions, begin to collect your artifacts (samples of your work, photos, slide shows, videos, syllabi, letters of commendation, awards, credentials, etc.).  It is helpful to gather these artifacts in one place such as Google Drive.  It is also helpful to create a chart or spreadsheet showing the artifact, creation date, purpose and rationale.

For each artifact, write a brief rationale for its inclusion.  Writing the rationale requires that you reflect on the artifact and what it represents.  Artifacts may be used to demonstrate your skills, education, hobbies, personal traits, growth over time, etc.  If you store the rationales in your artifacts chart, it will be relatively simple to move them onto pages as you develop your portfolio. 

Next, consider how you want to group your artifacts and the image you are trying to convey.  You may choose to keep the page names/titles that are provided in the template.  However, you may decide you want to change your page titles based on the categories of information you want to include.  

For instructions on how to change a page name, for example, if you would rather your landing page be called "Home" instead of "About Me," refer to the instructions in the Quick Start Guide.

How do I create an ePortfolio?
Currently, only students affiliated with one of the Pilot groups are creating ePortfolios at LCCC.  If you are involved with an ePortfolio Pilot, navigate to your LCCC email account through the MyLCCC portal, click on "Digication,"  then click on "Create" choosing the template you have been instructed to use.  You may find the Digication website and the Digication Quick Start guide useful.  You may also refer to the "Begin Your LCCC ePortfolio" instructional video tutorial. 

How do I share my ePortfolio?
You are able to share your ePortfolio with whomever you choose. When you first created your ePortfolio the recommended setting you were instructed to use shared your ePortfolio within the Lehigh Carbon Community College’s group of authorized users unless you chose to make it completely private. Additionally, when you titled your ePortfolio a unique URL was generated that can be used by anyone you choose to give the URL link. However, you must be sure that the correct permission level settings are in place. If a non-authorized user (someone outside the LCCC domain, for example) is given your unique URL and you do not have the correct sharing permissions set they will not be able to access it. You must change your permission settings to Public.

How can employers get access to my ePortfolio?
After you create an ePortfolio on the Digication website and set up the proper permission level settings you will be provided with a unique web address (URL) which you can provide to employers or anyone you choose. This will be a direct link to open your ePortfolio on the Digication website from any Internet browser.

Can I make my ePortfolio private?
Yes. Under Permissions in the Settings you can customize the privacy settings for each portfolio. Please refer to the Digication Quick Start Guide.

Will search engines locate and index my portfolio?
The Permission options which you control through the portfolio settings are:

  • Private to me.
  • Private withing Lehigh Carbon Community College.
  • Public.

If you select Public, anyone with the URL can view your portfolio AND search engines will be able to index the pages.  However, if you would like to grant access to the portfolio without having it indexed by search engines, choose Public then click Custom Permissions and REMOVE the check mark from the "Show e-Portfolio in directory" box.  The Directory referred to is a directory of ePortfolios created by students at Lehigh Carbon Community College.  

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What are tags and why should I use them?
Tags are keywords or terms assigned to an ePortfolio to help describe it and allow it to be found by browsing or searching using that term. A tag can serve as a quick identifier. For instance, if your ePortfolio is tagged with the keyword ‘STEM,’ it will be easier to find if someone searches for that particular term. An ePortfolio will not be searchable if it’s set to private.

If I allow others to see my portfolio, can they also edit it?
No, only you can edit or change the information contained in your ePortfolio. Other members of the Lehigh Carbon Community College’s Digication ePortfolio group will be able to leave comments on your ePortfolio. These comments can be made viewable or kept private only viewable to you. Or, you can edit the Settings for your portfolio and not allow comments at all.  This is up to you.

If I allow Comments, can I remove them later?
You can choose whether to allow Comments on your ePortfolio. These Comments can be made viewable to anyone who views your ePortfolio or made private to only you. You can also remove comments at any time.

Can I work on my ePortfolio from home?
You are able to work on your ePortfolio from anywhere that has access to the Internet. Just follow the steps outlined for logging in to your Lehigh Carbon Community College gmail account and navigate to the Digication link from there. 

Do I need to be enrolled in a class to start building my ePortfolio?
The only way to access the Digication ePortfolio website is through the college’s intranet using your unique, valid log in credentials. Currently, only students and faculty participating in one of the pilot groups are invited to create an ePortfolio. In the future, access is expected to expand to more students and faculty.

What if I need extra help with my ePortfolio, where should I go?
If you are unable to find an answer in this FAQ section you can email eportfolio@lccc.edu for assistance. If it is necessary to schedule an appointment, please call the Career Portfolio Specialist at 610-799-1090.

What is a template? What is a theme? How are they different?
A template is the framework of an ePortfolio and includes its sections and pre-built modules. Specific templates are used by certain programs and departments at the college. A theme, on the other hand, refers to the aesthetic look of the ePortfolio – the colors, fonts, banner, etc.

After choosing a template, can I change it later on?
While you cannot change the original template, once you use the template to begin your ePortfolio you can add or delete sections, pages, and modules to customize the ePortfolio. You can also copy a portfolio and use the copy to add or delete modules. This would be useful if you need to keep pages of your Learning Portfolio to meet the requirements of a course or project, but you want to eliminate some pages in the Professional Portfolio that you will send to an employer.

How can I hide a Section of my ePortfolio?
If you have a new section or page that has not been published, it will not be visible to viewers of your ePortfolio. While you can see it, unless a page is published it is not visible to others.

If you want to hide an entire Section that has already been published (for example, if you started your ePortfolio from a template, but you aren’t ready to use a certain Section), navigate the Edit mode and click on the Add/Edit tab (beside the View Sections tab). Then click on the pencil icon associated with the Section that you want to hide. On the left side of the page that opens, click the link to Show Advanced. Click the box beside Hide this section. Click the green Save button. You will notice that the title of that section is still visible to you in a muted shade when you look at the page in Edit mode; however, if you view the page in Preview or Published mode the section will be hidden.

How can I hide a Page of my ePortfolio?
If you have Pages in a Section and you want to hide one or more pages, navigate to the Edit mode of your ePortfolio and click on the Section you want to modify. On the left side, click the Add/Edit tab, then click on the pencil icon to the right of the page you want to hide. Below the Page name, click Show Advanced and when the drop down menu appears click to add a check mark in the box for Hide. You may need to scroll down a little to click the green SAVE button. You will notice that the page now appears in a muted font when you view the Section in Edit mode; however, when you view that Section in Preview or Published view the page is totally hidden.

How do I add media files to my portfolio?
Through the use of modules, Digication allows users to insert many formats of media files into their ePortfolios. To insert a media file, first choose to insert the media module into your ePortfolio. You will then be presented with the option of inserting an outside URL link or uploading your media file. If you choose to upload your media file, Digication limits per account individual user storage at 20 megabytes, this includes all ePortfolios you may have previously created.

Can I put any sound, videos and photos in my portfolio?
You may include anything in your portfolio if you created or own the rights to the item.  It is important that you only present your own work as your own work. If you include work produced when you were a member of a group, be sure to credit others appropriately and clearly indicate your role in the project.

*Note – please be aware of copyright infringement. Only use media files or links in your ePortfolio that you are authorized to use or material that was authored by you. If you are unsure about copyright infringement you can use the links below to obtain helpful information. You can also ask a librarian or make an appointment for assistance.

http://www.lccc.edu/current-students/rothrock-library/recomended-websites

http://copyright.psu.edu/

http://www.lib.uconn.edu/copyright/ePortfolio.html

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How do I add a module?
Click 'Add A Module'.  This will open a box that shows the various Module styles.  Select the appropriate style for the content you want to add and Click on 'Add This Module'. An editing box will open where you can add and edit your content.  Click 'Save'. You can use the 'View Media/Text'  or 'Preview' tabs to see what your page will look like prior to publishing it for public view.  'Publish All' allows you to publish any saved media or text to your ePortfolio. This is especially helpful when there is more than one module on a page.
 The tab 'View (Media or Text)' is a view of your saved, but not published,
 module content (drafts).
 The tab 'Edit' lets you add and edit Module content.
 The tab 'Publish' lets you publish a specific module of your ePortfolio.
 The tab 'Delete' allows you to delete the module from the page.
  'Drag to reorder' allows you to reorder Modules on a Page.

When I copy and paste a document file, such as a table or my resume, the cells in the module are outside of the module container. How do I fix this?
Copy and paste your resume and/or any other text file into Notepad or Textedit (if using a mac). This will remove all other program formatting. When done, copy and paste your text from Notepad into your ePortfolio layout. Format as you wish using the formatting icons, which are very similar to those in Microsoft Word.

Why doesn’t my text wrap around the image properly?
Make sure that you align the picture to either left or right when inserting it. In Edit mode, do the following: 
Click on Insert Media so that you can Browse for media. 
Once you locate the file make sure to select either right or left under ‘Alignment.’ 
Click on ‘Save’ and then ‘Publish All.’ 
You may notice that the text is not fully wrapped around the image; if this is the case, click once on the picture to select it. Then click on the ‘Insert Media’ button again, redefine the alignment to right or left and click Insert.

My contact form won’t work.  What's wrong?
In order for your contact form to be published and function correctly you must be sure to add your email address (this is what enables the messages to be delivered to you). Under the Settings tab within the Contact Form module, type and Save your  email address. It is recommended you use your Lehigh Carbon Community College email address or a professionally titled personal email address. 

I did all my work and shared my ePortfolio, but it is not visible.
You must make sure that your work is Published in order for it to be visible to others. Once you finish editing your work and click on the ‘Save’ button, you will notice a red horizontal bar that indicates ‘DRAFT: This module has unpublished changes.’ At this point, your work will be saved but not visible to other viewers. To make those changes visible to everyone, click on the ‘Publish This Page’ button at the upper right. Then click on ‘Publish All Changes’ button . You can click on the ‘Published’ tab on top of your banner to see it as visitors would. This is a good way to make sure all of your work is visible to others.

I'm trying to stay organized.  How can I use Google Drive to store my artifacts/documents?
From the Check Student Email link that you open through the myLCCC portal you have access, provided by Lehigh Carbon Community College, to Google Drive. Google Drive is a cloud storage service; it lets you store and access your files anywhere -- on the web, on your hard drive, or on the go and provides for file sharing. *Note you can only access google drive through the myLCCC portal student email.

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