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Home / About LCCC / Policies and Procedures / FERPA Privacy Act
"The Buckly Amendment"
Lehigh Carbon Community College agrees with the intent of the Family Educational Rights and Privacy Act of 1974 which is:
Data Collection
The college collects information from all students and maintains files necessary for the operation of the college as well as for meeting the needs of the students. The following represents the types of information collected, where stored, and under whose authority the information is maintained. The lists are not intended to be all inclusive but should help the student gain a feeling for the kinds of information maintained by the various offices of the college.
A. Enrollment Services Office
B. Financial Aid Office - A student's folder may include one or more of the following:
C. Office of the Dean of Students
D. Veteran's Office
E. Career Services Office
Review and Expunging of Records
The Enrollment Services Office files are periodically reviewed, and important documents are imaged, and then the file is destroyed. Unless required by law or otherwise benefiting the student to retain the files for a longer period of time (such as the case with the placement file), the records of other offices are usually destroyed approximately two years after the student's last date of attendance.
Preparation of Copies
Those records that are by law accessible to students may be copied upon written request by the student at a cost of 10 cents per page.
Right for a Hearing
The law provides for an opportunity for a hearing if a student desires to challenge what he/she finds to be inaccurate, misleading or inappropriate information in his/her files. It does not preclude attempts to settle disputes by informal means.
If a formal hearing is requested, attempts shall be made to conduct the hearing within sixty (60) days of the request; however, extensions may be provided by mutual consent. The hearing shall be conducted, and the decision rendered by a college official or other party who does not have a direct interest in the outcome of the hearing. The decision shall be rendered in writing within thirty (30) days after the conclusion of the hearing.
Directory Information Release
The law provides that the college may make "directory information" available at its discretion. However, students may request the Enrollment Services Office that such information pertaining to them not be made available. "Directory information" includes: names; address; email address; telephone listing; date and place of birth; major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; the most recent previous educational agency or institution attended by the student; and full- or part-time enrollment status. The college does not make "directory information" available commercially but only to authorized inquirers. Release of student information to the US military is under the regulations of the Solomon Amendment. A "Student Request to Prevent Disclosure of Directory Information" form can be completed in the Enrollment Services Office and will remain in effect until the student notifies the Enrollment Services Office in writing of their wish to release directory information.
"The Buckly Amendment"
Lehigh Carbon Community College agrees with the intent of the Family Educational Rights and Privacy Act of 1974 which is:
- The right to inspect and review the student's education records within 45 days of the day LCCC receives a request for access. Students should submit to the Director of Enrollment Services written requests that identify the record(s) they wish to inspect. The Director of Enrollment Services will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask LCCC to amend a record that they believe is inaccurate or misleading. They should write the Director of Enrollment Services for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If LCCC decides not to amend the record as requested by the student, LCCC will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to limited disclosure of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, LCCC discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by LCCC to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920
Data Collection
The college collects information from all students and maintains files necessary for the operation of the college as well as for meeting the needs of the students. The following represents the types of information collected, where stored, and under whose authority the information is maintained. The lists are not intended to be all inclusive but should help the student gain a feeling for the kinds of information maintained by the various offices of the college.
A. Enrollment Services Office
- Permanent transcript
- Copies of all Admission and Enrollment Services Office correspondence with students
- Withdrawal requests
- Change of program forms
- Change of grade forms
- Graduation evaluation report
- Selective service standing
- Degree applications
- Notices of absenteeism by instructor
- Transcripts from previous colleges of attendance
- High school transcript
B. Financial Aid Office - A student's folder may include one or more of the following:
- Application for aid
- Financial statements
- Affidavits
- Award letter
- Award acceptance letter
- Receipt of payment
- Copies of check payments
- Correspondence with students
C. Office of the Dean of Students
- Records of disciplinary action taken by the college
D. Veteran's Office
- Copies of student forms and correspondence
- Veterans administration forms and correspondence
E. Career Services Office
- Registration forms
- Personal data sheet
- Confidential references
- Copies of student correspondence
Review and Expunging of Records
The Enrollment Services Office files are periodically reviewed, and important documents are imaged, and then the file is destroyed. Unless required by law or otherwise benefiting the student to retain the files for a longer period of time (such as the case with the placement file), the records of other offices are usually destroyed approximately two years after the student's last date of attendance.
Preparation of Copies
Those records that are by law accessible to students may be copied upon written request by the student at a cost of 10 cents per page.
Right for a Hearing
The law provides for an opportunity for a hearing if a student desires to challenge what he/she finds to be inaccurate, misleading or inappropriate information in his/her files. It does not preclude attempts to settle disputes by informal means.
If a formal hearing is requested, attempts shall be made to conduct the hearing within sixty (60) days of the request; however, extensions may be provided by mutual consent. The hearing shall be conducted, and the decision rendered by a college official or other party who does not have a direct interest in the outcome of the hearing. The decision shall be rendered in writing within thirty (30) days after the conclusion of the hearing.
Directory Information Release
The law provides that the college may make "directory information" available at its discretion. However, students may request the Enrollment Services Office that such information pertaining to them not be made available. "Directory information" includes: names; address; email address; telephone listing; date and place of birth; major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; the most recent previous educational agency or institution attended by the student; and full- or part-time enrollment status. The college does not make "directory information" available commercially but only to authorized inquirers. Release of student information to the US military is under the regulations of the Solomon Amendment. A "Student Request to Prevent Disclosure of Directory Information" form can be completed in the Enrollment Services Office and will remain in effect until the student notifies the Enrollment Services Office in writing of their wish to release directory information.
